Neighborhood Farmer’s Market

The purpose of the Neighborhood Farmers Market is to promote neighborhood farmers markets within the City of Dallas to support the local economy, encourage healthy and sustainable living and create a more positive image of the city for the citizens by providing the permitting of Neighborhood Farmers Markets.

When is a Permit Required?Processing FeesGuidelinesPermit ProceduresIndemnification

When is a Permit Required?

To qualify for a Neighborhood Famers Market Permit:

1. At least one half of the vendors participating must sell produce or other prepared food items (50%), otherwise a Special Event Permit may be required for your activity.

2. The operation of the market is no more than 40 days within the year (non consecutive).

3. A permit is valid for one year and expire one year after issuance.

See ‘guidelines’ for more in depth information.

Processing Fees

0-35 Vendors: $250

36-70 Vendors: $350

All Processing Fees and charges are due upon receipt of the Neighborhood Farmers Market Application to the Office of Special Events.

All fees must be in the form of a Money Order or Check made payable to the Office of Special Events. Credit/Debit Cards are also accepted either by phone or in person at our office. Processing fees are non-refundable once the application has been processed. The Application must be submitted no less than 30 business days before the event. Submission of the application does not guarantee permit issuance.

A $40.00 fee is assessed for each “change” made from the original application during the 30 business day processing period.

Guidelines

  1. A Neighborhood Farmers Market may not be operated more than 40 days in a calendar year and may not be operated on consecutive days.
  2. A Neighborhood Farmers Market may be operated only between the hours of 8:00 a.m. and 7:00 p.m. on any day of the week.
  3. The Neighborhood Farmers Market may be operated only in accordance with the schedule filed with the Special Events Manager at the time of permit application. Amendment to the schedule may be approved by the Special Events Manager during the calendar year if the changes do not conflict with the schedule of another Neighborhood Farmers Market. A written amendment request must be received by the Special Events Manager at least 10 days before implementing any changes.
  4. No more than 70 vendors may participate in a Neighborhood Farmers Market. Each stall area used by a vendor may not exceed 10 feet by 15 feet.
  5. At least one half of the vendors participating must sell produce or other prepared food items (50%).
  6. All litter, tents, stalls, food merchandise, and other evidence of the neighborhood farmers market must be removed from the premises at the end of each market day.
  7. Products that may be sold at a neighborhood farmers market include, but are not limited to fruits, vegetables, honey, eggs, nuts, herbs, mushrooms, meats, dairy products; prepared foods, including but not limited to baked goods, packaged foods and oils; arts and crafts, including but not limited to  jewelry, candles, natural skin care products, soaps, art, knitting, quilts, pottery; garden items, including but not limited to plants, flowers, and soil.
  8. All products distributed, offered for sale or sold must have been raised, grown, made, crafted, processed, or produced by the vendor in a Texas county completely or partially located within a 150-mile radius of Dallas County, except that the 150-mile radius requirement does not apply to produce or other food items determined & pre-approved by the Special Events Manager to be unavailable from vendors in the radius area.
  9. No products may be offered for resale.
  10. Live animals may not be distributed, offered for sale or sold.
  11. Maintain current vendor statements and present copies to the Special Events Manager upon request.
  12. If determined necessary, hire a minimum of one (1) off-duty Dallas Police officer to enforce City of Dallas ordinances for traffic and crowd control.
    • Provide the police supervisors with a copy of the Neighborhood Farmers Market Permit.
    • Provide the Special Events Manager in writing with the names and badge numbers of the hired officers.
    • All patrons must respect and park legally in and around the public right-of-way adjacent to the market.
  13. Obtain a City of Dallas Health Permit from Code Compliance –Restaurant/Bar Inspections Division for the sale of food, beverages and merchandise by contacting (214) 670-8083.
  14. Ensure that no resident or employee is denied access or egress to and from his or her home or place of business.
  15. Obtain proper permits for electrical use and stage assembly by contacting the Sustainable Development and Construction Department at (214) 948-4480.
  16. Permit holder agrees that every employer, agent, and volunteer associated with the market conform and comply with all laws of the United States, the State of Texas and all ordinances of the City of Dallas.  If the attention of permit holder is notified of such violation, permit holder will immediately desist from and correct the violation.
  17. Ensure that the volume of the sound equipment and speakers is not so loud as to interfere with the local residents and all outside music is not started before 8:00 a.m. and stopped by 7:00 p.m. No permit within the City of Dallas supersedes the noise ordinance.
  18. All permits and licenses must be received no later than ten (10) business days prior to the market start date.
  19. The Neighborhood Farmers Market Permit will be null and void if all stipulations and requirements are not met as outlined in Ch 29A.
  20. Submit an event plan & site plan upon filing the Neighborhood Farmers Market Application. This plan will be distributed by the Office of Special Events to the appropriate city departments for review.
  21. Submit a complete vendor list no later than ten (10) business days prior to the market start date.
  22. Submit updated vendor lists as the vendors change throughout the season.
  23. The Office of Special Events retains the right to revoke a permit if a market is operating without the 50% food requirement, upon the review of the vendor list.
  24. Submit a copy of the vendor rules when they apply.

Application Process:

  • Complete the application in its entirety and submit the application with the applicable Processing Fee no less than 30 business days prior to the 1st day of the market opening.  Incomplete applications will not be processed. **All required documents must be attached.
  • You will receive an automatic confirmation email & a separate email from the Permit Coordinator with guidelines attached.
  • Upon receipt of the completed application, the Office of Special Events staff forwards a Department Review sheet to various city departments for final review and approval.
  • According to Dallas City Code, the citywide departments are required to have no less than 10 business days to submit their approval/denial of the permit request.
  • Depending on the components of the market, the applicant may be required to obtain additional permits or licenses.   (See Permits & Licenses)
  • Upon final approval and review by the Special Events Manager, a permit is issued and includes certain conditions and/or restrictions for which the applicant will be responsible to meet.

Application:

Before filing an application, ensure you have the following documents ready to attach with your application.

  • Processing Fee.
  • Market Layout Map: to include proposed structures, tents, fences, barricades, signs & banners.
  • Market Merchandise Details: to include a vendor list with a description of items sold & percentages of food & nonfood items to be sold.
  • Market Parking Map: details on provisions for parking with a designation of where “No Parking” signs will be used.
  • Market Clean-up Details: how the applicant will clean up after the Neighborhood Farmers Market each day.
  • Corporation Papers: if applicant is a corporation: copies of a current Certificate of Account Status issued by the Texas Comptroller’s Office & a current Certificate of Existence issued by the Texas Secretary of State’s Office or if the corporation is not incorporated in or holding a Certificate of Authorization in the State of Texas, copies of similar current certificates from the state in which the corporation is incorporated.
  • Property Authorization Letter: letter from the property owner authorizing the market organizer the use of their property to host the market, the letter must be dated and on property owner’s company letterhead.
  • Notification Letter: letter from the applicant to be distributed to area residents/businesses to outline the upcoming neighborhood farmers market, to include time, dates and contact information of the applicant. The letter is to be on organization company letterhead.

Neighborhood Farmers Market Permit Application

– Please complete the application by typing in the information.
– The additional required documents to be attached are to be scanned individually and submitted along with the application.

Changes to the event information will only be accepted in writing by either the primary contact or emergency contact listed on the application. No changes will be made to the permit application within 14 business days of the scheduled event date. Applications missing information cannot be processed which may delay and/or prevent the actual issuance of this permit.

Permits & Licenses:

(Include but not limited to)

All permits and licenses must be received no later than ten (10) business days prior to the market start date.

  • Obtain a Health Permit for food and beverage distribution / sales from Code Compliance Food Protection Division (Restaurant/Bar Division) by calling (214) 670-8083.
  • Obtain a permit for electrical use from the Sustainable Development and Construction Department by calling (214) 948-4480. Ensure that all electrical cords, cables, hoses, etc. are covered by cable protectors.
  • Obtain a permit for generator use from the Sustainable Development and Construction Department by calling (214) 948-4480. Ensure that all electrical cords, cables, hoses, etc. are covered by cable protectors.
  • Obtain a permit for construction of bleachers, stages and/or platforms/flooring, trusses over 30 inces in height from the Sustainable Development and Construction Department by calling (214) 948-4480.
  • Obtain a permit for tents larger than 399 square feet from the Dallas Fire Marshal by calling (214) 670-4319.
  • Obtain a permit for generators using combustible fuel from the Dallas Fire Marshal by calling (214) 670-4319.
  • Obtain a permit for liquid propane gas use from the Dallas Fire Marshal by calling (214) 670-4319.

Indemnification

As a condition of a Neighborhood Farmers Market Permit being issued, the permit holder agrees to indemnify, defend and hold harmless the City of Dallas and all of its officers and employees against any and all suits, causes of action or claims for injuries, damages, costs and expenses to persons or property, whether public or private, that may arise out of , or be constituting a part of the Market, or any activity constituting a part of the Market, or any act, omission or misconduct of the permit holder or his agents, representatives, contractors or employees. The permit holder agrees to discharge any and all judgments that may be rendered against the City of Dallas or its officers and employees in connection with any suit, cause of action, or claim after the judgment becomes final and unappealable.